The Puerto Rico Public Housing Administration, (PRPHA) seeks proposals from qualified, licensed, and bonded entities to provide a Physical Needs Assessment and Energy Audit in selected PRPHA properties. Energy Audit with Physical Need Assessment proposals must be submitted for 150 Public Housing Projects. PRPHA's has with 53,932 housing rentals units divided among ten (10) private housing administrators in daily maintenance and operation of housing projects. The mission of PRPHA is to create and maintain sustainable, affordable housing opportunities, provide pathways to a better quality of life, and empower communities with low-income and very low-income families.

HUD regulations require the PHA to undertake a Physical Needs Assessment (PNA) and an Energy Audit (EA) once every five (5) years.  Shortly, HUD is expected to require that the PNA be expanded to integrate with an EA, and it will be required to be performed using HUD's PNA tool software, also known as the “PNA tool."  The software and User Guide are currently available from the HUD Capital Fund web page:
https://www.hud.gov/program_offices/public_indian_housing/programs/ph/capfund/gpnatool


This RFP requires that the selected Contractor follow the PNA protocol, use the PNA, prepare the data for submission to HUD by the generation of an XML file in the tool and subsequent email of the same to PNADATA@hud.gov, and provide the Housing Administration with a written report and completed PNA tool.  During the tool's setup, the selected Contractor must work with the PHA to request and receive the PIC data import necessary to begin using the PNA tool.  As discussed in this RFP under Deliverables and Timeframe, the Contractor will be required to assist the Housing Administration in successfully submitting the data to HUD. HUD does not provide software for conducting the Energy Audit.  Instead, the Energy Audit must be performed in a format selected by  the Contractor, by the requirement listed in 24 CFR Part 965.302.

The RFP package must be downloaded from the website https://subastas.avp.pr.gov.  Interested Respondents must enter the User's Guide to participate in RFP Process, download Procurement Package. Here, the Respondents will be able to access a summary of the RFP and find options to register and upload documents, such as the RFP Package and Addenda.  The RFP package will be available from July 3, 2025.  For any additional information on the RFP documents availability, you may contact us at (787) 759-9407 ext. 3030​; or via email at procurement@avp.pr.gov; to the attention of: Mr. José A. Rivera Delgado, Contract Manager. Responses to this RFP should be prepared in accordance with the instructions provided in the RFP package.

A Virtual Pre-submission Conference will be held on July 15, 2025, at 10:00 a.m. Although attendance is not mandatory, we strongly encourage Respondents to participate in the Conference. To access the Virtual Pre-submission Conference, press the following Link:


​Join the meeting now Meeting ID: 223 411 696 111 0 Passcode: vg3GJ9TZ

Nothing discussed or expressed at the Virtual Pre-Submission Conference will change, alter, amend or otherwise modify the terms of this Solicitation unless a subsequent written amendment (Addendum) is issued. Verbal responses by PRPHA's representatives shall not constitute an amendment or change to this solicitation.


The Proposal must be submitted in original and five (5) copies. Proposals submitted after the date and time established will not be considered. No Proposal should be withdrawn, for a period of ninety (90) days after the date of receipt of Proposals, without the consent of PRPHA.  PRPHA will not be liable for any claim, loss, damage or cost as a result of this Request for Proposal.  


The Proposals Due Date is Wednesday, August 12, 2025, on or before 3:00 pm AST at: 606 Barbosa Avenue, Juan C. Cordero Dávila Building, 9th Floor, Procurement Area,San Juan, Puerto Rico 00936-3188​
PRPHA reserves the right to reject any or all Proposals received and to waive any informality in the RFP process.  This procurement is totally financed by Federal Funds. The Project must comply with all state and local laws and ordinances related to the development of a project, and with any applicable federal regulation.  

The PRPHA ensures that each person has equal opportunities to access affordable housing, regardless of race, religion, color, beliefs, age, gender, expression or identity of gender, ancestry, national origin, sexual orientation, marital status or disability.  This publication is required as established in 24 CFR 941.102 (2).

This Solicitation complies with the most recent federal regulations, 2 CFR 200.320 (b)(2) and HUD Handbook 7460.8 REV-2, and Puerto Rico Housing Administration Policy and Procurement Manual (Rule No. 8967, approved on June 9, 2017).